Archive | August 2014

Recommended: Office for iPad: 15m Webinar

The majority of our clients have at least a handful of users with iPads that are used for business.  Whether BYOD or company provided we recommend an Office365 subscription to allow them to access the same documents they use on premises with the ability to create, and edit Office documents on your iPad with touch-friendly versions of Word, Excel, and PowerPoint apps.

Here we are linking a video from the Office15 Minute Webinar Series which will give you a looks at what Office Apps on the iPad look like and what they can do.


Source: Webinar: iPad, Office, and the cloud


OneNote updates Windows Store app to support printing, attachments and PDFs

The Windows store version (“Modern” or “Metro” if you prefer) has had a steady stream of features added since it shipped with Windows Surface RT but the number one thing missing has been Printing support.  Fortunately the latest update does add support for this key feature as well as file attachments and PDF support,  all of which were previously only available from the Desktop version of OneNote.

Source: Office Blogs

OneNote for Android updated

OneNote for Android has been updated with handwriting support bringing it more in line with the Surface / Windows and iPad/ iPhone versions.  In addition to this there is now an Android Tablet optimized user interface.

Its great to see the Android version becoming more full featured, especially on Tablet.

Source: Office Blogs

Symantec retiring some Antivirus Products

Symantec will be streamlining there product lineup.  While our clients use various Symantec products which will be retired you should expect them to be available for some time as the new Cloud based solution is in Beta.

While do have clients using the existing product and results have been overwhelmingly positive, we have doubts about the “No virus 100% virus-free money-back guarantee” they mention here.

Source: Symantec

Ebola fears being used in Malware / Phishing

While we have not had any clients reporting emails mentioning Ebola, Symantec is reporting Malware and phishing campaigns reaching customers.  It is only a matter of time until these attacks spread to most mail systems.

Phishing is the attempt to acquire information such as usernames and password by masquerading as a trustworthy entity in an email or popup. Communications purporting to be from popular social web sites, auction sites, banks, online payment processors or IT administrators are commonly used to lure unsuspecting public

Source: Symantec

Surface Pro 3 docking station now available

We have long recommended the Surface Pro docking station to clients and now would recommend the Surface pro 3 version. 

The Surface Pro is a full featured Windows 8.1 workstation and the dock allows you to quickly switch from using it as a tablet or Ultrabook to using it as a workstation. 

Including three USB 3.0 ports, two USB 2.0 ports, Mini Display port connector and a Gigabit Ethernet port grants you all the required ports for most workstation users and in an improvement over the Surface Pro docking station, this one leaves the Surface Pro 3’s display port and USB 3.0 port available.

Source: Surface Blog


Password Best Practices

Usually not a day goes by where we do not see at least one client machine with a password written on a post-it note or labeled to the bottom a keyboard. While never a good idea these practices are potentially far more harmful than the user suspects. 

The reason for this is that a significant number of people still use one or a few passwords for multiple sites. So by basically making your password available to the office you could be making the password to your banking or online shopping sites available as well. (Adding a few numbers to the end does not make it a “new” password either!)

A few suggestions for better password security:

  • Don’t write down your passwords. You would be surprised to find out how many networks have been compromised because of passwords that were written down. If you must write your passwords down, either because they are difficult to remember or change frequently, make sure you keep the list in a very secure place.
  • Don’t use plain words for passwords. If it’s in the dictionary, it’s not a password. Crackers can use software that automatically tries every word in a dictionary file. If you use a plain word, such as horse, they can easily crack it.
  • Don’t use personal information as passwords. In the modern world of social media someone can easily acquire the names of friends, kids, pets, and other personal information.
  • Consider using computer-generated passwords that consist of random strings of letters and numbers. These are harder to remember, but they are more secure.
  • Never tell someone your password over the phone. Companies never contact their customers and ask for passwords over the phone.
  • Change your passwords periodically.  Monthly or as often as you can.
  • Finally consider a password manager such as LastPass or OnePassword.  These allow you to use incredibly complex passwords without the burden of needing to remember each and every one.


OneNote Online co-authoring experience improvements

We use OneNote just as many of our clients do as a collaboration tool. Our employees access shared company notebooks and add / edit throughout the day.  While an incredibly powerful tool, OneNote is not ideal for multiple users on a single page.

Continuing the flood of OneNote improvements these past few weeks Microsoft has added a new feature “People Presence” to allow you to see who else is working on the same page as you. 

Additionally they have made improvements to the syncing speed.  Traditionally changes made can and do take minutes, often leading to pages that were being edited to by multiple people to contain duplicate data.  Syncing is now closer to real time.

Source: Office Blogs